VENDOR APPLICATION

SEPTEMBER 7 & 8, 2024

Dear Vendor:

​

You have been hand-selected to receive a vendor invitation to our farm’s annual Mum Fest, September 9th & 10th, 2023!

​

Mum Fest is a FREE, family-friendly event that kicks off fall with our showcase of the largest variety selection of fall mums, local food, unique vendors, live music, fun kids' activities, and wholesome farm experiences. We’ve seen this event grow from 500 people in 2014 to well OVER 5,000 last year. 

​

We invite you to reach out to this audience by becoming a Mum Fest vendor. Not only will you have the opportunity to sell your products, we provide ample exposure in the Central Illinois region through our many avenues of marketing and publicity which includes the following: 

​

Facebook & Instagram Ads
Facebook Event
Print Materials
Local Influencer Blogs
Social Media Pages
Local Radio
Earned Media
Community Event Calendars
Press Releases
Signage

We look forward to having you as a Mum Fest vendor!  We're currently working on the two-day schedule and will announce the lineup of events throughout the summer months

​

Please scroll down for details and to complete the signup form. For more information about the event, visit: www.mariahsmums.com/mumfest.

Sincerely,
Greg & Mariah Anderson
Triple M Farm: Mariah’s Mums & More

MUM FEST VENDOR GUIDELINES

WHAT WE’RE LOOKING FOR

We will select unique vendors that align with our farm's brand and values. We strive to keep a balance of vendors and will limit the number of vendors in each category so our shoppers have a vast variety of items to choose from. We will accept vintage, handmade, boutique, & food concession vendors. We will not approve direct sales vendors of any kind (Tupperware, Paparazzi, Usborne Books, Pampered Chef, etc). This is an outdoor only event.

We also look for specific vendors based on assortment of merchandise, style, & branding, as well as personality. Merchandise must be displayed in a way that looks pleasing and inviting. We are looking for eye candy! Most importantly, we seek out friendly, fun-loving, smiling vendors who can help us make our event a very happy place to be!

NOTE: This is NOT a flea-market type event. The categories of vendors include:

​

General Vendors that sell hand-made, crafted, vintage, one-of-a-kind, and re-purposed pieces, jewelry, and fashion accessories. 

Boutiques with unique merchandise and clothing. 

Food Concessions that make and sell food concession items such as beverage, sandwiches, etc. Due to our farm's NEW onsite concession, we will not allow food vendors to sell kettle corn, donuts, and slushies during Mum Fest.

Bakers & Makers that sell handmade, pre-packaged baked goods, sweets & treats. 

VENDOR COMMITMENT

BOTH DAYS: VIP Shopping Experience: 9am-10am 
BOTH DAYS: General Shopping: 10am-4pm 

VENDOR SPACES & FEES

Outdoor 10' x 10' space: $120 each
Outdoor 10' x 20' space: $240 each
Food Truck/Trailer: $250 each
Trailer/Truck Boutique/Shop: $250 each          
 

REGISTRATION & PAYMENT

Online registration and payment is due by April 1st. Payment is due at the time of form submission. It is anticipated that spots will be completely full by the April 1st deadline, so we recommend signing up soon. 

WIFI

We recommend a Hotspot for our venue and each vendor is solely responsible for bringing any items/accessories needed to run their own credit card sales. We do not provide access to WiFi. 

ELECTRICITY

Electricity will NOT be provided to any vendor type.  

VENDOR LAYOUT

Return vendors may request their previous vendor location in the additional comments section of the signup application. We will try our best to place you in your requested spot, however there is NO guarantee you'll be granted the same space or request, especially if it's not noted at time of application.                 

A vendor layout diagram with final event details will be sent a couple of weeks prior to the event. We want all vendors to feel well-informed ahead of the event by providing this level of information in advance. With that said, we will not take any requests for space reassignment. We will try our best to not put like vendors next to each other. 

VENDOR PARKING
We will have designated parking for vendors. Only one vehicle per vendor will be allowed to park in the designated area. If you have a trailer, we may ask that you park in a different area of the farm. We ask that once you complete setup, your vehicle is moved to the designated area.

SET UP & TEAR DOWN
Friday setup is highly recommended. Vendors may begin setting up at 4pm the Friday prior and must leave the farm by 7pm that evening.  Saturday setup may require you to sign up for a specific time frame. Details of this will be sent two weeks prior to the event. 

We will always provide a clear timeframe for set up and we reserve the right to refuse entry to a vendor who does not arrive on time to set up prior to the beginning of the event. All vendors must be set up and ready by 8:30am on Saturday and by 9:30am on Sunday.

All vendors must remain set up until 4pm both days of the event or you will NOT be asked back to future events. You will not be allowed to drive your vehicle to your spot to load until 4pm on Sunday.

We CANNOT guarantee any labor assistance for setup or tear down, however, we will have staff helping out in the vendor area when available.

VIP EXPERIENCE
We will once again pre-sale VIP tickets for early entrance to Mum Fest - BOTH DAYS at 9am. This was well received last year by both shoppers and vendors. We invite you to donate swag and/or coupons to your booths for the VIP shopping bags. More details on this will be sent to vendors in July.   

PROMOTIONS
We advertise heavily through a variety of channels. We expect each vendor to take a vested interest in promoting participation at Mum Fest with social media posts, inviting attendees to our official Facebook Event page, posting about your products in the event page, marketing collateral, etc. The more you share, the greater the reach, and the more everyone benefits!

We ask that you please upload below, four photos of your products for the creation of "Find Me at Mum Fest" social media posts, created by our social media manager. These posts will be shared in the official Facebook Event page starting in the summer. 

Confirmed vendors will be invited to a Vendor only Facebook Group.

POLICIES

Insurance & Permit Requirements

One-day liability insurance policies are usually available through an existing Homeowners or Business insurance policy for a very low cost. It is HIGHLY encouraged that each vendor obtain a policy that provides coverage for their booth space. Triple M Farm Mariah’s Mums & More, LLC is NOT responsible for any damage and/or injury that takes place within your booth space. 

All food vendors are required to obtain a permit from the DeWitt County Health Department and must be visibly displayed throughout the duration of the event.  

Cancellation

All vendor fees are non-refundable (for any reason). This event takes several months of pre-planning and preparation. The majority of your vendor fee supports targeted marketing and advertising that's spent months prior to the event. That is why we’re able to execute an event with large crowds of shoppers. 

Weather

Because of our full calendar of events, we cannot reschedule Mum Fest for a future weekend if adverse weather arises. Therefore, we will not make any refunds for cancellations due to weather. If we are required to delay start times or cancel due to a consistent or ominous weather event, we'll make every effort to notify you in advance by any means we feel fit; however, no credits or refunds will be issued. It is also your responsibility to monitor weather and plan accordingly to secure and protect your tent or trailer and its contents. We have committed to our guests to be open the days and hours we have published and in years of rain, our loyal attendees have shown up prepared with raincoats, boots, and umbrellas to shop and enjoy Mum Fest!  

If severe weather conditions develop after Mum Fest has opened, guests and vendors are expected to move to their vehicle. Once the severe weather has passed, the event manager will make the decision to resume normal operations for the remainder of the event.

In all cases, Mum Fest delays or cancelations will be posted on our website & social media pages. 

FARM LOCATION & DIRECTIONS
Our farm is located in DeWitt County. We are 8 miles east of the Clinton off of Route 10, in between the small communities of Lane and Weldon, IL. Please visit the included web link for driving directions to our farm: https://www.mariahsmums.com/drivingdirections. 

We reserve the right to remove and ban vendors for any of the following reasons:

Sharing your vendor space with an unapproved vendor
No-Shows (without any prior notice)
Damage to property 
Tearing down and packing up before the end of the event
Being rude or disrespectful in any way to customers, vendors, event staff, etc.
Violating any of our guidelines, regulations, and agreement 
 

EVENT CONTACT
Mariah Anderson
mariahandgreg@mariahsmums.com
Cell: 217-722-3531 

​